Privacy Statement

This document describes the policy that the Helping with Hands Foundation, having its registered office in Nijmegen, the Netherlands applies with regard to the collection, processing, use, storage and protection of personal data (hereinafter referred to as the 'Privacy Statement').

Helping with Hands is a non-profit foundation which is aimed to be a public benefit institution (PBI). This foundation has been set up by the shareholders of Barenbrug Holding BV. With this foundation, employees are encouraged to contribute to society in the form of volunteer work. The objectives of the Foundation are the support of charitable projects, including but not limited to charitable projects in the field of environment, education and sports. This is in accordance with Barenbrug's views on sustainable business and corporate social responsibility.

This privacy statement applies to all activities and services of the Helping with Hands Foundation as well as to the website www.helpingwithhands.org (and use thereof).

Personal data refers to all information by which a natural person is identifiable or can be identified. A person is identifiable if that person's identity can reasonably be determined, directly or indirectly, without disproportionate effort. Directly identifying details include, for example, name, address and date of birth. Data that does not lead directly to an individual, but does do so with the help of other data, also comes under the definition of personal data. This might include an IP address, for example.

Business contacts

We process the personal data of people from companies, institutes and/or people for which we execute projects. The personal information about you that we might process includes:

• basic information such as your job title or your first name, last name and initials;
• contact details such as postal/residential address, telephone numbers or e-mail address;
• financial information, such as your bank account number;
• technical data, such as your IP address, the device on which you visit our website and the pages you view.

Contact form

If you fill in a contact form or want to make an appointment with us, we ask you to provide (as required fields) your first name, last name and your e-mail address. Depending on how you would like us to contact you, you will also have the opportunity to provide additional contact details (telephone number, address and postcode).

The purpose of processing personal data

Personal data that Barenbrug receives from you is used for the following purposes:

• to be able to contact you in order to answer your questions
• to be able to contact you in order to discuss about projects to be executed, projects underway or finished projects
• conclude agreements with you, and to be able to carry out and comply with these agreements;
• to comply with applicable laws and regulations;
• to be able to give you access to and enable you to use the website www.helpingwithhands.org

In addition, your personal data can also be processed when this is warranted:

• in the interests of national security;
• for the prevention, detection and prosecution of criminal offences;
• for important economic and financial interests of the State and other public bodies;
• to protect the rights and freedoms of others;
• to ensure compliance with legal provisions established for the purpose of the detection and prosecution of criminal offences or for important economic and financial interests of the State and other public bodies.

Basis for processing personal data

In order to execute charitive projects, we process personal data of people in companies and institutes for which we (intend to) carry out those charitive projects. By providing your personal data on the contact form or by entering in discussion with us about projects to execute, we assume you give us permission to use your personal data for the above mentioned purposes. You are free to revoke this permission at any time.

The Helping with Hands Foundation does not use your personal data for direct marketing.
  

Recipients of your data

We may provide your personal data to the following categories of recipients:

• those who are responsible for or necessarily involved in communications with you;
• others, if the data processing is essential to the fulfilment of our legal obligations;

Security

The Helping with Hands Foundation takes appropriate state-of-the-art technical and organisational measures to prevent the loss or unlawful processing of your personal data.

We handle your personal data with the greatest of care. Our employees are obliged to respect the confidentiality of your data. We take security measures to limit misuse of and unauthorised access to personal data. In particular, our network connections make use of Secure Socket Layer (SSL) technology. This encryption system ensures that data sent between you and our systems over the internet is kept confidential.

Provision of data to third parties

We might share your personal data with third parties in order for specialist work to be carried out. We limit such sharing to an absolute minimum and require these third parties to handle your personal data with the greatest of care.

In addition, the Helping with Hands Foundation may provide your information to third parties if it has obtained your permission to do so or is entitled or obliged to do so by the applicable laws and/or regulations, by legal warrant or by court order.

Transfer to other countries

Your personal data will not be transferred to countries outside the EEA.

How long do we keep personal data?

We do not store your personal data for longer than is necessary for the purpose for which we have collected or processed it. We use a storage period of two years.

A cookie is a small file of information that is stored on your device (e.g. computer, tablet, smartphone or smartwatch) when you visit our website.

Most internet browsers are set to accept cookies automatically, but you can change your browser settings to refuse all cookies or to let you know when a cookie is sent. However, if cookies are disabled in your browser you may find that some features and services on our website (and on other sites) do not function properly.

Which cookies do we use on our website(s)?

Persistent cookies

The use of persistent cookies enables us to ensure that you don't need to repeat certain actions. They allow us to remember your preferences from a previous visit to our website. This saves you time and makes the website easier to use. You can delete persistent cookies using your browser preferences.

Session cookies

We activate session cookies during your visit to our site and they are automatically deleted as soon as you close the browser. Session cookies enable us to remember which parts of the site you have viewed during a visit and to tailor our services accordingly.

Google Analytics cookies

Google places cookies via our website as part of their Analytics service. We use this service to track visitor behaviour and to obtain reports on how visitors use our website. We can then use this information to improve our site. The purpose is thus not to retain personal data, but to keep track of your actions on the website.

Social media cookies

Our website contains buttons you can use to share our messages or web pages on social media. These enable you to 'like' things via Linked-in, or send a tweet using Twitter. These buttons work using small pieces of code that come from the social media platforms themselves. Cookies are placed via this code. We play no role in this. The Helping with Hands Foundation is therefore in no way liable for the manner in which these third parties respond to privacy legislation, and we advise you to read the privacy policy of these third parties' websites in order to learn how such third parties handle your personal data.

Our own tracking cookies

We request a tracking cookie as soon as you visit our website. The resulting profile is not linked to your name, address, email address, etc.; it is only used to match advertisements to your profile to ensure that they are as relevant to you as possible.

Objections

If you object to your personal data being used, you can register your objection – without needing to provide a reason – by sending an e-mail. The Helping with Hands Foundation will cease to use the data on first request.

Correction, inspection, deletion, restriction and data portability

With regard to your personal data, you also have the right to:

• correct it;
• inspect it;
• request its deletion, and;
• transfer it.

You can also restrict the processing of your personal data and you have the right to prevent automated decisions.

If you wish to exercise these rights, you can send an e-mail to hwh@barenbrug.com. The Helping with Hands Foundation will contact you via email within four weeks to let you know the extent to which it is able to fulfil your request. Corrections will be made if the personal data is factually incorrect, incomplete or not relevant for the purpose for which it was processed, or has otherwise been processed in contravention of the privacy regulations. Your rights may also be restricted when this is necessary in order to guarantee your protection, the rights or freedoms of others, or the enforcement of civil claims.

Complaints

In conclusion, we inform you that you have the right to submit a complaint to the Dutch Data Protection Authority regarding our processing of your personal data, if we have not handled or will not be handling your complaint satisfactorily.

We reserve the right to make changes to our privacy policy. This privacy policy is published on the website www.helpingwithhands.org. The most recent version of the policy can always be found here. This privacy policy was last updated on 24 January 2019.

Contact details

Barenbrug Helping with Hands Foundation

Simone Jeurissen

Stationsstraat 40

6501 BH Nijmegen

Tel: +31 24 3488100

Email: hwh@barenbrug.com